Our resources provide general information only for practitioners and legal advisors in UK universities to consider when developing their approach to compliance.
HEECA Monthly Membership UpdatesUK Strategic Export Control – resources
National Security & Investment (NSI) Act – resources
US Export Control – resources
Other external resources
Security Subgroup - resources
HEECA Monthly Membership Updates
UK Strategic Export Control - resources
We are developing practical information and guidance on:
- Implementing export control business processes in a university context
- How control ratings apply to real-life research materials and activities
- How end-user controls apply to research collaborations and visitors
- Writing effective export licence applications and navigating the licensing process
- Managing exports after grant of individual licences or registration for open general export licences (OGELs) or preparation of applications for open individual export licences (OIELs) – including appropriate record keeping and audit preparation
- Raising awareness of export controls in the research community
‘Public Domain’ Exemption Guidance
HEECA Brief Licence Guidance
Brief guidance sheet focusing on the types of licences available under the UK Strategic Export Control regime and how to identify the appropriate licence to use, depending on nature of the export.
HEECA SOP - Creating Export Licences via SPIRE
Step-by-step guide for preparing licence applications for Single Individual Export Licences (SIELs) and Open Individual Technical Assistance Licences (OITALs) on the ECJU’s online export licensing system, SPIRE.
Export Licence Obligations - Letter of Assurance Template
Export Licence Obligations - Letter of Assurance Template
This resource includes two templates which can be used to ensure your organisation has informed external end users (such as collaborators, funders, or visitors) of their responsibilities when receiving licensed physical or intangible items.
Building an ICMT for Export Licences - How to Guide
Building an ICMT for Export Licences - How to Guide
This guide provides step-by-step instructions on building an internal compliance framework using MS Teams and SharePoint to support your organisation's export licence tracking process.
Building an Internal Compliance Management Tracker for Export Licences - Supplementary Excel Template
List of Exports - Supplementary Template
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Please refer to the Building an ICMT for Export Licences - How to Guide for details on utilising this supplementary template.
National Security & Investment (NSI) Act - resources
Table of Trigger Events: Spin-out Activity
Examples of spin-out related activity and aspects that should be considered when deciding whether to submit a mandatory or a
voluntary notification under the NSI Act.
Table of Trigger Events: Research Activity
Examples of research collaborative activity and aspects that should be considered when deciding whether to submit a mandatory
or a voluntary notification under the NSI Act.
NSI Clause
Draft clause for institutions to consider adapting and using within own standard Terms and Conditions for R&D activity in relation to the NSI Act.
NSI Voluntary Notification - Information Gathering Form
To support the gathering of relevant information required.
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US Export Control – resources
US Export Controls – Full UK Procurement and Compliance User Instructions & Template Pack
Included in this pack are 3 separate form templates, as well as the Standard Prohibited End Uses. These forms are used in the procurement cycle, beginning with the US Supplier Procurement Questionnaire, building up to the issuance of the End User Certification and then advancing further into an auditable compliance method.
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Other external resources
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Work with us
Together we will ask the right questions and investigate answers to develop our expertise.
If you are an administrator, executive, legal or compliance professional at a UK university, by contributing your experiences, expertise and ideas you will help to address the most pressing challenges and opportunities facing UK universities in relation to export controls. You can do this by becoming a member of HEECA.
Our collaborations
We are working with Red Development England to create an online, freely accessible Higher Education Strategic Export Control Training package.
Security Subgroup - resources
HEECA Security Resources
HEECA Security Resources
This document compiles key publicly available resources and links on personnel security requirements, including those for engaging with the UK Government.
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Work with us
Together we will ask the right questions and investigate answers to develop our expertise.
If you are an administrator, executive, legal or compliance professional at a UK university, by contributing your experiences, expertise and ideas you will help to address the most pressing challenges and opportunities facing UK universities in relation to export controls. You can do this by becoming a member of HEECA.
Our collaborations
We are working with Red Development England to create an online, freely accessible Higher Education Strategic Export Control Training package.